Is this different from the surveyors page?

Yes. This page covers agency and management work — listings, tenancies and compliance. Surveyors usually organise by inspection job, with photos and reports at the centre.

Will Sortem move files without asking?

Not during manual organisation or renaming. Sortem shows you a plan first and only changes files after you approve it. Smart Folders can be set to Review Mode if you want to approve new files too.

Does Sortem read the contents of my documents?

Not by default. Sortem works from your instructions and the files in the folder you choose. Optional content-aware renaming is off by default and only reads relevant information from supported files when you turn it on for a rename.

Which computers does Sortem run on?

Sortem Early Access is available now for Windows 10 and Windows 11 through the Microsoft Store. macOS is coming soon while Apple approval is pending.

Sortem for property professionals

File organisation for estate agents, letting agents and property managers

Property files rarely arrive in order. Listing photos, tenancy agreements, inventories and certificates come from different people at different times. Sortem helps you keep everything filed under the right property without the repetitive dragging and renaming.

Download for Windows Join the macOS waitlist

Available for Windows 10 and Windows 11. macOS coming soon. Paid features require a subscription.

The property admin problem

Each property builds up its own trail of documents: marketing photos and floor plans, offers and sales memoranda, tenancy agreements, inventories, safety certificates and maintenance invoices. When those land in a shared Downloads or email attachments folder, they need filing before anyone can rely on them.

Teams also need a predictable structure so colleagues can find a document without asking. Applying that structure consistently, property after property, is exactly the kind of repetitive work Sortem is designed to take off your hands.

Typical files

Listing photos and floor plans
Tenancy agreements and inventories
Gas, electrical and EPC certificates
Sales memoranda and offer letters
Maintenance quotes and invoices
Landlord and tenant correspondence

How Sortem fits your workflow

Choose a folder, tell Sortem what you want, review the proposed changes and approve them. Supported actions can be reversed with Undo.

File a new instruction

Drop the photos and documents for a new listing into one folder and let Sortem propose the property structure.

Clean up a shared drive

Tidy years of mixed property folders into one consistent layout, previewing every move first.

Handle incoming documents

Set a Smart Folder to file new certificates and invoices as they arrive, in Review Mode if you'd like to approve each one.

Example instructions

“Organise these files into one folder per property, with Marketing, Tenancy, Certificates and Maintenance subfolders.”
“Put files with “EPC”, “gas safety” or “EICR” in the name into the Certificates folder.”
“Rename listing photos to the property name followed by a number.”
“Leave anything without a clear property in an Unsorted folder.”

Example result

Properties/
  22 Mill Lane/
    Marketing/
    Tenancy/
    Certificates/
    Maintenance/
  Flat 3, 8 Harbour Street/
  Unsorted/

See Sortem in action

Sortem

Sortem demonstration: choosing a folder, describing the result and approving the plan

Frequently asked questions

Related guides

Learn more about the Sortem AI file sorter, see pricing or read how we handle your privacy.

You don't have to organise files manually

Download for Windows Join the macOS waitlist